It takes a small army of volunteers to put on the Abbey Medieval Festival. From the coordinating committee, to the Maxima Heroica team that works over the Festival weekend, we have plenty of opportunities available.

Festival coordinating committee

The Abbey Medieval Festival coordinating committee are an enthusiastic and dedicated team that works year-round to make the event happen. It is largely made up of volunteers assigned to coordinator a specific portfolio.

The volunteers in the coordinating committee have varying workload, responsibilities and time commitment depending on the role they are assigned. We have 3 tiers of roles available:

  • Portfolio lead
  • Coordinator
  • Assistant Coordinator

If you’re interested in being part of the coordinating committee, fill out our expression of interest form, or contact the Event Manager.

Roles at the Abbey Medieval Festival

Medieval Banquets

The Medieval Banquets require volunteers for:

  • Table service
  • Bar staff
  • Dishwashing

Festival set-up and pack-down

More hands make lighter work! The Festival’s Tournament Weekend has 2 weeks of set up before the event and 1 week of pack-down after the event. Contractors manage installation of specialist infrastructure, but we still look for volunteers to assist with various set up tasks ranging from dressing venues to distributing hay bales.

Volunteers interested in helping with set-up and pack-down don’t have to be available for the full period.

Abbey House Troupe

The Abbey House Troupe is a group of volunteer performers who develop, rehearse and act short performances that represent theatre from the Middle Ages and early Renaissance. Being part of the House Troupe requires a little time commitment before the event, rehearsals are generally held on Sundays, but no acting experience is required, just enthusiasm!

Read more about the Abbey House Troupe

You can register your interest in joining the House Troupe by completing an application form, or sending questions to the House Troupe Coordinator.

Customer service roles

Volunteers add to the patron experience by providing customer service in the following areas:

  • Festival gates
  • Joust token booth
  • Information booth
  • Abbey Museum and Abbey Medieval Festival stalls

Volunteers working at the gates are trained in using our point of sale (POS).

Not all of these roles involve handling money so experience in register sales is not necessary, but being patient and friendly is a must.


The Abbey Medieval Festival has two taverns—the Friar’s Folly and Stag Inn. Volunteers over 18 years old can work behind the bar at these venues over the weekend serving patrons alcoholic and non-alcoholic beverages.

Holding a responsible service of alcohol (RSA) is not essential to work in the Taverns, but it is preferred. Volunteers can note whether they have an RSA on their application form.

Official Photography team

Dashing knights, suspenseful jousting, colourful performers—the Abbey Medieval Festival is a photographer’s delight!

We have an official photography team each year to capture all the action.

Those interested in volunteering with the photography team are required to complete an application form. Please note that applications are subject to review and approval by our Photography Coordinator.

VIP Experience

Volunteers in this area are responsible for looking after our sponsors and VIP patrons. The role involves food and beverage service, and facilitating a positive experience throughout the Festival weekend.

A hospitality or public relations background is highly regarded in this role.

Program support

Volunteers help ensure the Festival program runs smoothly by supervising our performing venues, and conducting ‘mystery shopper’ style encampment reviews.

Venue supervisors ensure their performing venue is running to time, assist the group or performer set-up or pack-down, and write short reviews of each performance.

Site support

This role covers any site support during the event, including the ‘in-house’ volunteer team. The role may include lifting hay bales, beer barrels, crates, setting up signs and a myriad of other duties. A good level of physical fitness is required.