Terms and conditions

Read the terms and conditions for the costume competition and the children’s costume parade.

Costume competition

Submitting an entry to the costume competition constitutes acceptance of these terms and conditions.

Entering the competition

  • The competition is only open to paying public attendees of the Abbey Medieval Festival, including members of the public who may have won tickets through promotional competitions. Festival management, volunteers, performers, stall holders and re-enactors are not eligible to enter.
  • Entrants must be over 16 years of age to enter. Those under the age of 18 require a parental consent form (PDF 112KB) signed and a parent or guardian must accompany them to the competition.
  • Entry to the competition closes Sunday 8 July 2018.
  • Entrants must complete all requirements of the costume competition application form including the parental consent form for entrants under 18 years of age. The consent form can be uploaded when applying, or sent by email to the Program and Performance team prior to the event.
  • Entrants will provide a brief description of the costume in the application form for the emcee to read at the competition.
  • All entries must be received by the closing date.
  • All entries are subject to review by the judging panel to ensure they abide by the competition rules. If approved, entrants will be contacted with further information regarding the competition.
  • All personal details of the entrants will be stored on the Abbey Medieval Festival’s server and will only be used for the purposes of communicating for this event.

What are the costume rules?

  • Costumes must have historical reference to the period represented at the Abbey Medieval which is 600 to 1600AD.
  • Costumes must be original and made by the entrants, they cannot have been purchased from third parties. Help from friends and/or family is acceptable, as is the use of prefabricated items if they have been suitably modified to fit the costume.
  • Non-re-enactment weapons are permitted on the condition that the entrant has acquired the non-re-enactor weapon permit as per the terms and conditions of entry to the Festival.
  • Costumes that have been entered into a competition at the Abbey Medieval Festival in the past can only be accepted if major work has been applied to change the costume.

The competition

  • The judging panel is made up of re-enactors.
  • Judges will review the application forms of accepted entrants to note specific details ahead of the competition.
  • Entrants must check in at the Abbey Medieval Festival Information Stall by the appointed time on the day of the competition. Failure to register on time may result in disqualification. Entrants will be notified of these times prior to the Festival.
  • The competition emcee will ask questions based on information provided in the entrant’s application.
  • No profanity or inappropriate behaviour will be allowed on stage. Anyone who violates this may be disqualified from the competition.
  • Judges will review the quality, craftsmanship and historical accuracy of entrants costumes. The Judges will decide on first and second place and the people’s choice will be awarded by the audience.
  • The winners will be required to sign a media consent form on the day. This is to permit the Abbey Medieval Festival to advertise the winners on their social media accounts and website.


First place (awarded by the judges)

  • 2 x weekend passes to the 30th Abbey Medieval Festival in 2019
  • 1 x photo from the Festival’s photo booth

Second place (awarded by the judges)

  • 2 x day passes to the 30th Abbey Medieval Festival in 2019
  • 1 x photo from the Festival’s photo booth

People’s choice (chosen by the audience)

  • 2 x day passes to the 30th Abbey Medieval Festival in 2019
  • 1 x photo from the Festival’s photo booth

If you have any further questions about the costume competition please contact the Program and Performance team.

Children’s costume parade

  • Only children aged 3 to 15 years can participate in the children’s costume parade.
  • Costumes for the children’s costume parade can be handmade, store bought, medieval or fantasy-inspired.
  • Parents or guardians must register their child at the Abbey Medieval Festival Information Stall no later than 11:45AM on the day of the Festival to participate in the parade.
  • After registering parents/guardians must report to the Festival volunteer at the Pageant Wagon stage by 12:00PM. This will allow the volunteers to prepare the children to start the parade at 12:15PM.
  • Children must be accompanied by a parent or guardian at all times.
  • Depending on the number of participants, the Festival volunteer may sort children into age groups to make it safer for them to parade on the stage.
  • Official Festival photographers will not be taking pictures during the costume parade. Parents/guardians are welcome to take photos of their children.
  • Children will receive a small token for their participation.

If you have any further questions about the children’s costume parade please contact the Program and Performance team.